The Library has two meeting rooms. The Guthrie Smith Conference Room on the main floor of the library, seats eight . The Holder Meeting Room on the second floor, seats twenty-five. These meeting rooms are available, primarily, to support library programs and functions which further the goals of the Library. When the meeting rooms are not used by the library, Board of Directors, Endowment Fund Board, the Progress Club, Inc. or Progress Club, II, the rooms are available to established not-for-profit groups during regular hours. Not-for-profit groups in Fayette County will be given preference over groups outside the County.


  • Parties interested in reserving meeting rooms must fill out a reservation form. Meeting rooms should be reserved at least one week in advance if possible.

  • Groups using the meeting rooms are required to set up for their meeting and return chairs to their original location after the meetings. The rooms must be left clean and orderly.

  • The Library will not supply equipment or consumable supplies (pens, pencils, paper, etc.) for meetings.

  • No selling, soliciting or taking of orders may occur while on Library property by any member/affiliate/subsidiary of the group.

  • No admission may be charged for programs held in the meeting room.

  • No food and/or drink may be served in the meeting rooms without the permission of the Library Director. If permission is given, the kitchen sink and counter should be left clean, utensils in their original place, coffee pot washed, garbage removed from building, floors free of dropped food and debris.

  • Groups or individuals using the meeting room may not imply that the event or program is sponsored, co-sponsored, or endorsed by the Library in any advertisement or publicity.

Groups failing to comply with any part of this policy will be denied further use of the meeting room.


Meeting Rooms